Your Background Check Was Clean. That Was 364 Days Ago.
Pre-hire background checks are a snapshot. eMotive is a live feed. Continuous, consent-based criminal monitoring against law enforcement booking data detects arrests, charges, and sex offender registration changes within hours, not months — for every employee, contractor, volunteer, and vendor with patient access.
The U.S. healthcare workforce — including contractors, travel staff, volunteers, and vendors with patient access — is the largest regulated workforce in the country
UMbRA ingests 50,000+ new law-enforcement booking records per day from 18,000+ agencies across all 50 states
When a new arrest record matches an enrolled employee by both name and face, your HR contact is alerted within hours — not at the next annual rescreen
Dual face+name matching resolves identity ambiguity and eliminates the common-name false positives that plague name-only monitoring services
Your Background Checks Expire. Your Liability Does Not.
Your organization runs pre-hire background checks on every employee and periodic rescreens on a 12- to 24-month cycle. Between those checks, employees, contractors, volunteers, and vendors have unsupervised patient access. An arrest that occurs the day after a clean background check will not surface until the next scheduled rescreen. In that gap, your organization carries negligent retention liability for every patient interaction.
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The Annual Rescreen Gap
The average rescreen cycle is 12 to 24 months. An employee arrested for a violent offense today will not be flagged until their next scheduled rescreen. eMotive monitors continuously and alerts within hours of a law enforcement booking event.
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The Court Record Lag Gap
Traditional background screening vendors rely on court records, which can take 14 to 90+ days to update after an arrest. eMotive sources data directly from law enforcement booking systems through UMbRA, alerting within hours of the event — not weeks or months later.
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The Multi-State Employee Gap
Travel nurses, locum tenens physicians, and contract staff work across multiple states. A background check in the hiring state does not capture an arrest in another jurisdiction. eMotive monitors across all 50 states through UMbRA's 18,000+ agency network.
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The Contractor and Vendor Gap
Third-party contractors, temporary staffing, volunteers, and vendor employees frequently have patient access. Most organizations do not rescreen these populations. eMotive covers the full workforce: employees, contractors, volunteers, and vendors — with the same continuous monitoring applied uniformly.
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The Negligent Retention Liability Gap
If an employee commits a crime after hire and your organization fails to detect it before a patient incident, the organization faces negligent retention liability. eMotive provides the continuous monitoring that demonstrates due diligence — documented, timestamped, and defensible.
- Consent-based enrollment — every individual on the monitored roster has provided explicit written consent; the organization certifies consent in writing before enrollment
- Dual-factor matching only — eMotive compares incoming arrest records against enrolled roster entries using name + photograph; no other data is collected or analyzed
- No automated adverse action — every alert requires human review by a credentialed client representative before any employment decision; eMotive does not make, recommend, or influence employment determinations
- Encrypted, credentialed delivery — alerts are delivered via encrypted notification with a unique access link restricted to designated HR or compliance personnel
- Safience has no access to employee data — Safience personnel cannot access alert content, employee records, or the client's roster data at any point in the workflow
- FCRA-compliant by design — consent workflow, pre-adverse and adverse action notices, and dispute resolution processes are built into the platform
- No biometric templates stored — nothing to breach, nothing to subpoena, nothing for BIPA or state biometric privacy statutes to regulate
Traditional Background Screening vs. eMotive Continuous Monitoring
| Dimension | Traditional Background Screening | eMotive Continuous Monitoring |
|---|---|---|
| Data Source | Court records (14-90+ day lag) | LE booking data (hours) |
| Update Frequency | Annual or biennial rescreen | Continuous: 50K+ new records daily |
| Detection Speed | Days to months after arrest | Hours after booking |
| Coverage | Employees only (usually) | Employees, contractors, volunteers, vendors |
| Multi-State | Requires state-by-state searches | All 50 states via UMbRA |
| Consent Model | Pre-hire consent only | Ongoing FCRA-compliant consent |
| What It Catches | Convictions (at time of check) | Arrests, bookings, charges, SO registration changes |
| What It Misses | Everything between rescreens | Nothing: continuous monitoring |
| Compliance Documentation | Point-in-time check record | Continuous monitoring audit trail |
| Cost Model | Per-check fee, per-rescreen fee | Subscription per monitored individual |
Products for Healthcare Workforce Integrity
eMotive is the primary workforce integrity product for healthcare, backed by UMbRA's 56M+ law-enforcement-sourced identity database and supplemented by QAPLA for on-the-spot identity verification of contractors and volunteers.
eMotive: Continuous Criminal Monitoring
Post-hire criminal monitoring for the full healthcare workforce
FCRA-compliant continuous criminal monitoring. Monitors employees, contractors, volunteers, and vendors against law enforcement booking data via UMbRA. Patented dual face+name matching technology. Alerts within hours of a booking event. Covers arrests, charges, and sex offender registration changes. No automated adverse action.
Learn MoreUMbRA: Law Enforcement Identity Database
56M+ identity database powering eMotive matching
The 56M+ identity database that powers eMotive. 50K+ new records daily from 18,000+ agencies across all 50 states. Law-enforcement booking data, not court records. Every record includes an LE-sourced photograph — the element that makes dual-factor matching possible and eliminates common-name false positives.
Learn MoreQAPLA: Investigative 1:1 Facial Comparison
Identity verification for contractors and volunteers
Browser-based, standalone 1:1 image comparison. When a contractor or volunteer arrives on site, QAPLA confirms that the person standing at the door is the same individual who submitted the consent form and passed the initial screen. Strictly one-to-one. Human-initiated. No database search. No sensor required.
Learn MoreWhy CHROs Choose Safience
Negligent Retention Defense
Demonstrate continuous due diligence. If an employee is arrested, your organization knew within hours, not months. Documented monitoring creates a defensible record for plaintiff counsel, insurers, and regulators.
Continuous Due Diligence Documentation
Every monitoring event is logged. Provide auditors, regulators, and counsel with a continuous record of workforce integrity monitoring — not a single point-in-time check that expired 364 days ago.
FCRA Compliance Built In
eMotive is designed for FCRA compliance. Consent-based enrollment, adverse action workflows, and dispute resolution processes are built into the platform. No bolt-on compliance layer required.
Full Workforce Coverage
Covers everyone with patient access: full-time employees, part-time staff, travel nurses, locum tenens, contract workers, volunteers, vendor employees, and temporary staffing. One platform, uniform standard.
Joint Commission, CMS, OSHA, and state-level workplace violence prevention mandates all expect demonstrable workforce integrity. Continuous monitoring is part of the audit trail.
CCO: Regulatory Alignment75% of nurses report workplace violence. A clean background check at hire does not protect them on day 365. Continuous monitoring closes the gap.
CNO: Nurse SafetyContinuous workforce monitoring is one half of the identity gap. Real-time threat identification at facility entry points is the other. See how RTIS and X-LST close the visitor and patient side.
CSO: Security OperationsClose the Background Check Gap.
Schedule a Workforce Assessment. See exactly how eMotive's continuous, consent-based criminal monitoring replaces the 364-day gap in your current screening program — with dual face+name matching that eliminates false positives, FCRA-compliant workflows, and zero automated adverse action. Enrollment takes minutes. Monitoring begins immediately.