Your background check was clean on the day you hired them. That was 364 days ago. eMotive closes the gap with continuous, consent-based criminal monitoring that alerts HR within hours of a new arrest — not months. Dual face+name matching eliminates the false positives that plague name-only services.
Your background check was clean on the day you hired them. That was 364 days ago. An RA arrested over spring break still has master key access to 200 student rooms. A custodian charged in a neighboring county still works in your child development center.
The traditional background check is a snapshot of a single day. eMotive closes the gap with continuous, consent-based criminal monitoring — dual face+name matching that alerts HR within hours of a new arrest, not months.
The gap between annual background checks is where risk lives. eMotive eliminates that gap with continuous monitoring
Patented dual-factor matching resolves identity ambiguity and eliminates common-name false positives
The entire eMotive workflow operates within Fair Credit Reporting Act requirements for continuous background monitoring
When a new arrest record matches an enrolled individual by both name and face, your HR contact is alerted within hours — not months
Your university employs thousands of people. Faculty. Staff. Contractors. Volunteers. Student workers. RAs. Custodians. Lab assistants. Athletics trainers. Child-care workers. Tutors. Every one of them had a background check at hire. Most of those checks were clean. Some of those people have been arrested since. The traditional background check is a snapshot of a single day. It tells you nothing about what happened the day after you ran it. An RA arrested for assault over spring break still has master key access to 200 student rooms. A custodian charged with a sex offense in a neighboring county still cleans the child development center. A faculty member arrested for domestic violence still supervises graduate students in closed-door office hours. You will not know about any of this until the next annual re-check — if your institution runs one at all. Most do not. The 364-day gap between background checks is not a theoretical risk. It is the operational reality at nearly every university in the country.
A background check tells you what happened before Day One. It is silent about Day Two through Day 365. eMotive converts that one-time check into continuous monitoring. When a new arrest record enters UMbRA — 50K+ new records per day from 18,000+ law enforcement agencies — eMotive compares the incoming record against your enrolled roster using both name and photograph. If both match, your designated HR or compliance contact receives an encrypted alert within hours. Not months. Not at the next annual review cycle. Hours.
Name-only monitoring services generate hundreds of false positives for common names. "John Smith" returns dozens of arrests per week, none of which your HR team can confirm or dismiss without manual investigation. The result: alert fatigue, wasted staff hours, and eventually, ignored alerts. eMotive's patented dual-factor matching resolves identity ambiguity by comparing both name and face. When a "John Smith" arrest enters UMbRA, eMotive confirms whether the arrested individual is the same John Smith on your roster — or a different one. The false-positive rate drops from unmanageable to near zero.
Your campus hosts weekend youth sports camps, summer enrichment programs, Special Olympics events, and community outreach activities staffed by volunteers and short-term contractors. Traditional background checks take 3-7 business days. The camp starts Saturday. The volunteer application closed Thursday. There is no time for a traditional check, so the volunteer shows up unscreened — or the program director skips the check and hopes for the best. eMotive enrollment takes minutes. Once enrolled, the volunteer is continuously monitored against live arrest intake for the duration of their engagement. QAPLA provides an additional layer: a 1:1 identity verification that confirms the volunteer presenting at the door is the same person who submitted the consent form — in seconds, from a browser, with no hardware required.
When an incident occurs and litigation follows, the first question plaintiff's counsel asks is: what did the institution know, and when? If your answer is "we ran a background check at hire and nothing since," that is a documented 364-day gap in your duty of care. eMotive creates a continuous, timestamped record of active monitoring. If an alert was generated and acted upon, you have documentation. If no alert was generated, you have documented proof that no relevant criminal activity was detected during the monitoring period. Either way, your legal position is stronger than "we checked once."
| Capability | Traditional Background Check | Name-Only Monitoring | eMotive by Safience |
|---|---|---|---|
| Check Frequency | Once at hire; annual re-check at best | Continuous name matching | Continuous dual face+name matching |
| Identity Resolution | SSN-based; accurate at time of check | Name only; no disambiguation | Patented dual-factor: name + photograph |
| False Positive Rate | Low at initial check | High for common names; creates alert fatigue | Near zero; face comparison resolves name ambiguity |
| Time to Alert | Days (initial); 365+ days (re-check gap) | Hours to days; but high noise ratio | Hours; clean signal, verified identity |
| Database Source | Court records, credit bureaus, commercial aggregators | Court records, commercial data | UMbRA — 56.7M+ LE-sourced, verified identities from 18,000+ agencies |
| Database Freshness | Static snapshot at time of check | Varies; often days to weeks behind | Hourly updates; 50K+ new records daily |
| Volunteer/Contractor Coverage | 3-7 business days per check; often skipped | Available but same false-positive issues | Minutes to enroll; continuous monitoring begins immediately |
| FCRA Compliance | Yes | Varies by provider | Yes — built into the workflow |
| Adverse Action Automation | No | Some providers auto-flag | No automated adverse action; all employment decisions made by client |
| Duty-of-Care Documentation | Single check record | Alert logs with high noise | Continuous monitoring record with clean, verified alerts |
| Biometric Data Storage | N/A | N/A | Zero — no biometric templates created, stored, or retained |
eMotive is the primary workforce integrity product, backed by UMbRA's 56.7M+ law-enforcement-sourced identity database and supplemented by QAPLA for on-the-spot identity verification.
Post-hire criminal monitoring for employees, volunteers, and contractors
The primary workforce integrity product. The client submits a roster of enrolled individuals (name + photograph) with certified written consent. eMotive continuously monitors incoming arrest records in UMbRA against the enrolled roster using patented dual face+name matching. When a match meets the configured confidence threshold, an encrypted alert is delivered to the client's designated HR or compliance contact. The client makes all employment determinations. Safience does not access, store, or act on employee-level data.
Learn More56.7M+ law-enforcement-verified identities powering eMotive matching
The data source behind eMotive. 56.7M+ verified identities sourced exclusively from law enforcement — individuals identified through arrest, conviction, sex offender registration, active warrant, BOLO, or missing person designation across 18,000+ contributing agencies. Updated hourly with 50K+ new records per day. Every record includes a law-enforcement-sourced photograph — the element that makes dual-factor matching possible and eliminates common-name false positives.
Learn MoreIdentity verification for volunteers and contractors
Browser-based, standalone 1:1 image comparison. When a volunteer or contractor arrives on campus, QAPLA confirms that the person standing at the door is the same individual who submitted the consent form and passed the initial screen. Strictly one-to-one. No database search. No sensor required. Human-initiated, human-interpreted.
Learn MoreHourly sex offender registry updates. Continuous volunteer monitoring. Zero images of children retained. The highest-sensitivity environments on your campus deserve the highest-capability screening.
Child-Care & Youth ProgramsContinuous workforce monitoring supports Clery Act compliance and Title IX enforcement. Full audit trails for OCR reviews. Zero biometric privacy liability.
Compliance: Clery Act & Title IXSchedule a Workforce Integrity Assessment. See exactly how eMotive's continuous, consent-based criminal monitoring replaces the 364-day gap in your current screening program — with dual face+name matching that eliminates false positives, FCRA-compliant workflows, and zero automated adverse action. Enrollment takes minutes. Monitoring begins immediately.
